The Procedures Manual

Each church office administrator/secretary should compile and keep a current Procedures Manual. This document contains a detailed description of the daily, weekly, monthly and seasonal tasks of the administrator. Names, addresses,  hone numbers, forms to use, where the forms are kept and samples should be included in the Procedures Manual. Many church administrators/secretaries use a 3-ring binder which can be edited easily to reflect the changing requirements of the work. It is of vital importance for new church office administrators or for replacements in the event of illness or vacation. Some useful references include The Manual, United Church of Canada (most recent edition), Archives & Recordkeeping: A How-to Guide for Congregations & Conferences (2005), and The United Church of Canada Employment Guidelines for lay employees in pastoral charges and other church-related organizations. These references are available from the United Church Resource Distribution, Revelations or on-line at www.united-church.ca.