The Building of a New Community - A Working Holy Family (original concept)
Holy Family Parish utilizes the St. Joseph's Campus as the primary site for all weekend liturgies as well as holydays and various other services and devotions. Bishop Kmiec approved the decision for St. Mary's Assumption Oratory Campus to be creatively used in any of a variety of ways permitted that benefits the community. Planning committees and parish ministries shall assist the pastor in exploring all the options aimed at restoring vibrancy and vitality.
The Maintaining of the New Community (a re-defined concept)
The thrust of development will be directed toward the main campus with no intentions of any increased activity at the Oratory Campus. Because of this direction, a decision was made on July 13, 2009 to begin the orderly process of closing down and ridding the St. Mary's Assumption properties. This will eliminate the cost of maintaining idle buildings and properties.
THE STRATEGIC PLAN FOR THE HOLY FAMILY PARISH OF ALBION "AREAS OF FOCUS FOR CONTINUED DEVELOPMENT"
Area #1:
Responsible Stewardship through Financial Stability
TRIMMING EXPENSES WITHOUT SACRIFICING SERVICES
The Wise Use of Money
- supply & demand issues - review & modify spending habits based on needs
- postage & mailing practices - incorporate bulk rate usage & cease non-essential mailings
The Best Use of All Buildings/Properties at Both Sites
- proper sizing of space - (people vs. space) - small areas are generally less expensive to maintain than large areas.
- best use of idle space - remove/relocate stored material and/or junk from potential valuable work/activity spaces. Incorporate idle property at St. Mary's Campus to its fullest potential. The active use of St. Mary's is officially no longer being considered (7/13/09 Parish Council Meeting).
Inventory of Property
- sale/disposal of unused/stored furniture - from all buildings at both campuses
- disposal of junk - "if it can't be made functional or has no purpose, get rid of it"
Energy Conservation & Audits
- Windows & Doors - drafty sources means $ is escaping. Fix or replace faulty units. Refer to and follow energy audit recommendations.
- Roofs & Basements - preventative maintenance is less costly than crisis repairs.
- Heating/Cooling Systems & Practices - install/utilize setback thermometers & zone heating, consider central cooling. Refer to and follow energy audit recommendations.
Utility Costs & Trends
- Electrical usage - retrofit high wattage incandescents with more efficient CFL lightbulbs. Turn off lights in rooms that are idle.
- Natural Gas - regular heat plant efficiency monitoring and practices
- Water - repair leaks and monitor plumbing fixtures
- Telephone - limit long distant calling, research alternate, less expensive ways to communicate.
Fuel consumption
- Gasoline/Diesel - monitor odometer readings/hour meters on vehicles and equipment. Cut unnecessary travel by 10% to start.
Maintenance & Repair Program
- Develop and implement a structured routine for easier and more efficient management. (end micro-managing).
Misc.
Area #2:
Responsible Stewardship through Increased Volunteerism
INCREASED OPPORTUNITIES FOR GIVING OF TIME & TALENT
Lay Ministry Development - properly fit and allow volunteers to do jobs they are gifted in so that paid staff can perform the tasks they were hired to do.
- recruitment
- training & refreshing
Volunteerism - see above
- office help
- maintenance help
Volunteer Category Leadership & Parish Ministries - see above
- assignment/reassignment
- scheduling
- communication & cooperation
Youth Ministry
- Young families (FUTURE)
- Junior High (grades 6-8)
- High School (grades 9-11)
Scouting
Young Adult Ministry
- (Ages 18-25)
Computer Networking & Updating Database System
Website Building & Upkeep - a team approach
Maximizing parish organizations to their fullest potential - see above
Misc.
PHASE 1 OF THE TIME & TALENT SURVEY PROGRAM ENDED ON MAY 4, 2009 WITH 90 PARISHIONERS OUT OF APPROXIMATELY 2200, RESPONDING TO OVER 60 LAY MINISTRIES BEING OFFERED. ALL MINISTRIES HAVING COORDINATORS WERE FORWARDED NAMES OF INTERESTED PARISHIONERS FOR THEM TO CONTACT.
PHASE 2 OF THE PROGRAM INVOLVED FORMAL RECOMMENDATIONS BEING MADE ON MAY 4, 2009 BY THE COMMITTEE TO THE PASTOR REGARDING THE NEED FOR ASSIGNING COORDINATORS WHERE NEEDED AND FOR TRAINING WORKSHOPS TO BE CONDUCTED. THE HOPES ARE THAT THE PASTOR WILL ACT ON THESE WITHOUT HESITATION.
PHASE 3 OF THE PROGRAM WILL CONSIST OF IMPLEMENTING THE PLAN AS PRESCRIBED IN PHASE 2.
Area #3:
Responsible Stewardship through Improved Administration
INCREASED PRODUCTIVITY AND EFFICIENCY OF ALL SALARIED PERSONNEL
- Promoting Better Management & Leadership Skills
- Staff Development & Incorporating Team Building Concepts
- Improving Communication & Cooperation
- Making Behavioral Modifications
- Delegating of Authority & Responsibility
- Consolidating & Streamlining
- Staff Training and Cross Training
- Misc.
Area #4:
Responsible Stewardship through a one Parish Community
COMBINING THE TALENTS AND TREASURES OF BOTH PARISHES TO CREATE A MUCH IMPROVED CATHOLIC ENTITY THAT WILL BEST MEET THE NEEDS OF ALL THE PEOPLE
Merger Restructuring (has been completed)
- New Parish Council (first parish elections held on April 19/20, 2008)
- New Parish Finance Committee (keep former St. Joseph's committee in place)
- New Trustees (keep both former St. Joseph's trustees as new corporation trustees)
- New Bylaws (amended and ratified by joint interim parish councils)
- New Name (recommended by the cluster, approved by the vicariate, and decreed by the Bishop).
Yet to be implemented:
- New Financial Record keeping/Reporting. - for better tracking and trending purposes
- Complete Financial Disclosure to Parishioners - true transparency and accountability
Misc.
