BuildingUse - Bethel Temple

Facility & Building Use Request

Instructions:

Please complete this form and submit it to The Administrative Offices. (For future reference, 45 days in advance is preferred so that schedules can be confirmed at least one month in advance.)
Your reservation request is not final until you receive an approval form from The Adminsitrative Offfices. Please do not advertise your event until you have received confirmation. Please allow up to 7 days for your request to be processed.
Be specific in what your needs are in regards to room, equipment, etc. Also be specific in times needed for preparation, event, and clean-up.
Be sure to complete the bottom form signed and faxed to The Administrative Offices at 817-496-9200

Building Use Form

Contact' Name:
Contact's E-Mail:
Contact's Phone:

Date(s) Requested:
Area to be used:
If more than one area is to be used, press and hold shift during selection.
Planned Function:
(Example: Ministry Meeting, Men's Ministry, Women's Ministry, etc.)

Person Responsible:
Contact Phone:
Staff Member Present?	Yes No
If yes, who?

Numer of Persons Expected
Time(s) Needed:
Building Open Time:
Building Close Time:
Notes:
I have reviewed the Policies, Procedures, and Protocols including the Facility and Building Use Agreement listed on this page. I further acknowledge that our intedned use of the facilities are in line with the principles and tenets of Bethel Temple. I further understand that at any time this agreement may be suspended, revoked, or terminated according to the information contained herein.
Agreement Buttons	Yes, I agree. No, I disagree.
Once you click submit, you will be forwarded to the Signature Page to fax to The Administrative Offices.

Bethel Temple
Facilities Usage Policy
Effective July 1, 2005

GENERAL POLICIES

Any events scheduled must not conflict with the regularly scheduled Bethel Temple activities.
All activities must be scheduled to have a staff member, custodian, or staff designee present. (A staff designee must be someone who has authorization to lock and unlock the facilities.)
Priorities for use of space and facilities are in this order: 1) Regularly scheduled services and meetings of the congregation; 2) Bethel Temple sponsored ministries; 3) Groups supported by our Ministries; 4) Special occasions by our member families; 5) Community groups, area congregations, other non-profit organizations, and area schools.
For-profit activities may or may not be accomodated.

USER REQUIREMENTS

Reservations must be made by contacting The Administrative Offices.
Reservations will not be complete until the "Building Use Request Form" has been approved and returned to the person requesting use of the facility. Fees, if applicable, shall be paid at this time.
Outside organizations using the facility must present Bethel Temple a copy of their Certificate of Insurance.
The users must restrain members of its group from using and going to other parts of the facility that have not been scheduled for use.
Outside groups using the facility must supply all materials for their gatherings. Office machines, office supplies, and consumable kitchen supplies are not available for their use.
Children and youth may not use the building and grounds unless they have adult supervision. If space is required for their attended care, this space must be reserved when the main space is reserved. Any group bringing children must provide adequate child-care for their safety. We are not responsible for unattended children.
The reserved areas will be arranged with tables and chairs as requested at the time of the reservation.
Nothing may be affixed to walls or furniture in the assigned areas, or along hallways leading to the assigned space.
The following is prohibited on all church property: smoking, smokeless tobacco, alcoholic beverages, snowmobiles, and pets/animals (except those being used in a church program and those considered "service pets").
If you break something, you will be responsible for the cost of repair or replacement. If you discover something in need of attention or repair, please notify The Administrative Offices.
Equipment (tables, chairs and other equipment) are not permitted to be used away from the church property.
All activities must be scheduled so that the event and clean-up, by users, is completed by Saturdays at 5:00pm.

ACTIVITIES PERMITTED

Church functions
Church-related functions
Bridal/Baby showers: No fee for members, $15 per hour for non-members.
Family Gatherings: The fee is $75 plus $15 per hour of usage. The fees include the time for set-up, the actual event/activity, and janitorial fees.

MISCELLANEOUS RULES AND EXPECTED CONDUCT

Any activity that could be construed as gambling is prohibited in or on church property.
All rooms are to be left in the order in which they were found.
Each group using the facilities is responsible for providing its own supplies and materials.
Access or use of areas of the facility not included in the Reservation Form is prohibited.
Any audio-visual equipment needed by an inside church ministry must be reserved at the time of the reservation and someone must be present who is trained in the operation of the equipment. Outside organizations will need to provide their own equipment.
Materials displayed and activities conducted during the building use must be in keeping with high Christian ideals and are subject to review and approval by The Administrative Offices. Authorization for use of the facilities may be terminated immediately by The Administrative Offices and/or designee if materials and/or activities are deemed inappropriate.

I have read the aforementioned information, and acknowledge by my signature:

Event Name: _______________________

Contact's Name:____________________________________________

Signature: _________________________________________

Date Signed: _____________________

Fax a copy of this document signed to The Administrative Offices at 817-496-9200.